Load In & Load Out (robot shipping)
Packing for Championship
Please see this document
for helpful tips as your team prepares for Championship. Load In
The Cobo Center loading dock only has one access point that is used for both entering and exiting. Teams should be prepared to stage/queue vehicles on W Fort Street. Please be patient as we have 400 team vehicles to unload. Teams should be prepared for long wait times. Teams cannot unload on W Fort Street, 2nd
Street, W Congress Street, or the loading dock ramp. Teams also cannot leave vehicles unattended at any time. For detailed information, please see this document.
To assist with load in and due to limited space on the loading dock we are making the following changes:
- We will open the loading dock doors at 10:00am for team load in.
- We are increasing to allow 6 team members to assist with load in.
- 2 team members must be adults of which 1 adult must stay with the vehicle at all times on the loading dock.
- 4 team members may be a combination of students and or adults.
Please help us so that we can get teams unloaded and into the pits as quickly but as safely as possible. Teams need to pack efficiently to assist with load in and load out. Also please note that this loading dock is extremely challenging for teams that bring a bus with a trailer attached. The driver will need to know how to back up a trailer in a tight area. Load Out
Please be respectful of other teams and the public in your departure, leave your area clean, and be safe. Please see this document
for Load Out information.Crate Weight Complaint Resolution Times
After your crate has been emptied, notify Shepard Exposition Services (SES) that your crate is ready for storage.
Any weight above 400 lbs. will be assessed at a specific price per 100 lbs. by SES. Before opening your crate, check the weight on the Bill of Lading on the side of your crate. If you feel that the weight is incorrect, please go to the SES desk as they will weigh the crate in front of you for clarity. Robot Carry-Out Request Process
Teams may request to carry out their robot and robot crate from the FIRST
Championship venue, rather than have their robot and crate shipped home. The Robot Removal Request Form is here
. Requests may also be made at the FIRST
Championship with the FIRST
Ship Desk. Approved teams must send an adult mentor to the FIRST Ship Desk Thursday or Friday of Championship to collect their Load Out Ticket. The Load Out Ticket will be checked and collected by the volunteers at the Dock Bay Doors on Saturday to confirm the removal of the robot is approved. Teams that Carry-Out their robot must also carry-out their crate or request their crate destroyed by Shepard Expo Services for a fee of $150. Crates will not be shipped without the team’s competition robot. Robot removal requests are due by Friday, April 19, 2019. Shipping your Robot Home Thursday/Friday
An adult mentor from each Team must visit the FIRST
Shipping Desk located in the Pits either Thursday or Friday between 9:00AM to 5:00PM each day. The mentor will confirm and sign the FedEx Bill of Lading (BOL) and receive a copy of the BOL for tracking the crate during transit. The mentor will also receive a Load Out Ticket and Zone Sticker. Step 2:
After completing the FedEx Shipping documents, the mentor must visit the Shepard Exposition Services Desk to pick up a Shepard Payment Authorization form and a Shepard Bill of Lading. Fully completing both forms are required by SES. Saturday
All teams except the eight teams competing during the Finale and Closing Ceremonies must have all shipping preparations done by Close of Pits at 3:00PM. Step 3:
An Adult mentor must notify the SES Desk when the team is ready to accept the Robot Crate at their pit. Once the Crate arrives, pack the Crate securely and remove Shipping Labels and Documents that were used for the Transit to Championship. Step 4:
Once the crate is packed and sealed, the mentor must return to the SES Desk to turn in the completed Shepard Payment Authorization form and all copies of the Shepard Bill of Lading. Step 5:
Attach the Zone Sticker to the completed robot crate, facing the walkway. This signals to FIRST
and Shepard that your crate is ready for collection. Crate Delivery Expectations
Teams in the United States can expect to receive their robot crate within 2-4 weeks. International teams should expect transit of 4-8 weeks due to potential customs and export delays. Tracking numbers do not automatically become active after Championship; it may take up to a week or more before a crate’s tracking number is activated as FedEx Freight will only be able to accept a limited number of team crates per day from the Drayage Site.